Privacy Policy for Mailman AI
Effective Date: January 23, 2025

Introduction

Newroll Enterprises, LLC ("we," "our," or "us") is the owner and operator of Mailman AI. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you use Mailman AI. By using Mailman AI, you agree to the collection and use of your information in accordance with this policy. If you do not agree with any part of this Privacy Policy, you must cease using Mailman AI.

1. Information We Collect
We collect the following types of personal data that may be linked to your identity:

Email Content
Name
User ID
Device ID
Purchase History
Product Interaction Data
Other Usage Data
Crash Data
Performance Data
Other Diagnostic Data


2. How We Use Your Data
We use the data collected for the following purposes:

2.1 Analytics
(a) Assessing user activity to gain insights into feature usage.
(b) Determining the success of product features and marketing strategies.
(c) Designing new features based on audience analysis.

2.2 Product Personalization
(a) Adapting the user experience, such as suggesting products or content.
(b) Adjusting content to match user preferences.

2.3 Product Functionality
(a) Verifying user identity
(b) Protecting against fraud and applying security measures.
(c) Maintaining server stability, reducing crashes, and optimizing performance.
(d) Offering customer assistance and resolving technical issues.


3.1 Data Storage
When you use Mailman AI, the contents of your email are encrypted using industry standard encryption and sent over the internet. We do not store or retain the contents of any emails that we receive from you or process to send back. Once an email is processed, it is not stored in our system. We may share the content of your email with third-party AI providers who may have different data storage policies (please see Section 3.2 below).

3.2 Data Sharing and Use of Third-Party AI Providers
We may share your information with third-party service providers and partners who assist us in delivering the services mentioned above. We utilize third-party AI service providers to process email content. These providers may handle data differently from how we do. We encourage you to review their privacy policies at  to understand how they manage and process data.

OpenAI: https://openai.com/policies/privacy-policy
Anthropic: https://www.anthropic.com/privacy
Google Cloud AI: https://cloud.google.com/security/privacy


4. Data Security
We take appropriate technical and organizational measures to protect the personal information we collect from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee its absolute security.


5. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. It is your responsibility to review the Privacy Policy periodically. Continued use of Mailman AI indicates your acceptance of those changes. If you do not agree with any modifications, you must cease using Mailman AI immediately.


6. Your Rights
Depending on your jurisdiction, you may have certain rights regarding your personal data, such as the right to access, correct, or delete the information we hold about you. If you wish to exercise any of these rights, please contact us using the contact information found on our website.

7. Contact Us
If you have any questions about this Privacy Policy, please contact us directly.

By using Mailman AI, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.